With a staggering 2.6 billion email users worldwide (over 35% of the world’s population), it’s easy to understand why email can be an appealing option for businesses and individuals to share files. Email is cheap, fast and simple. But – is email really the right tool to transfer your business-critical data?
“Like sending a fragile parcel through the post, your email is susceptible to all kinds of risks along its journey – even if that journey takes a matter of seconds”
Majenta doesn’t think so. In fact, we think that relying on the paperclip on your email client to share your company’s data can have dangerous consequences. Here are our top 3 reasons why you should limit your business’s email use to sending plain text information rather than sharing your files:
1. You can’t rely on your email client for security
This is undoubtedly the key reason why we wouldn’t recommend email for data transfer, whatever the importance of the file(s) you’re sending. Like sending a fragile parcel through the post, your email is susceptible to all kinds of risks along its journey – even if that journey takes a matter of seconds! You can protect your parcel with copious amounts of bubble wrap and tape, but once it leaves your hands, you can’t ensure that it will be opened by the right person. Emails can be sent over unencrypted connections, meaning that somewhere along its journey, it can be accessed by someone without authorisation to do so – particularly worrying if your message contains your business’s intellectual property. This is where our data exchange tool, MX, comes into play; if email can’t guarantee your business’s privacy, MX can. The journey your data will take with MX is fully encrypted, and in your control from start to finish – ensuring that your files end in the right person’s hands only.
2. Email doesn’t provide you with enough capacity for your attachments
Put simply, email providers really don’t provide in this area. The typical attachment limit is between 10-25 MB per email, and CAD files can be over 100x larger! Of course, you can compress your files using freely-available software and hope that your email client can upload this content, but this is time-consuming and not always successful. MX, on the other hand, prides itself on the fact that it’s limitless: there are no caps on data sizes and no restrictions on file type, so you don’t need to spend time compressing your files before you send.
3. Regardless, email wasn’t designed to share large files
The Internet was essentially created for research facilities to communicate with each other, and email became an extension of this need. Back then, you were only capable of sending plain text through email. Although email allows you to attach files to your message today, there still are many useful features when transferring data that any email client just can’t provide.
- Ever sent a file in error and wished that you could retract it? MX has a handy “revoke” feature, meaning you’re in full control of who receives your business’s data.
- Wondering whether your file has actually been downloaded by the recipient? With MX, you’re sent real-time notifications so the entire process is traceable.
- Need to view a summary of the data your company has sent or received? In one click, you can access a .pdf or .csv file containing detailed information on your transactions on MX. Email clients can’t compete with that.
Ultimately, you don’t want to compromise on the security of your business by using such an inappropriate form of data transfer. If you’re on the lookout for a reliable platform to share your files across the world, sign up to MX’s 30 day free trial today and see how fast, secure and easy data exchange can be.