Owner/Operators across Higher Education, Healthcare and Retail, are transforming the way that Capital and Estates Teams are working by adopting a Digital Estate Management strategy which considers the entire asset lifecycle.

By adopting industry protocols from the new ISO 19650 standard (formerly PAS 1192) Owner/Operators are managing and sharing better quality information, realising organisation benefits, optimising the use of their estates and proactively maintaining their built assets.

The benefit of working from a single source of trusted information is a concept rooted in the Government BIM strategy of 2011, and the advantages are numerous. However, these benefits can only be realised through a clear digital transformation agenda. Below are a few practical examples of the benefits Owner/Operators should consider when deliberating whether now is the time to embark on a Digital Estate Management strategy:

Management of ‘as built’ design data

Often neglected, or lacking in robust control, many Owner/Operators feel that disparately held, unreliable and incomplete 2D and 3D drawing information is a blocker to transformation. However, this is a clear driver for change and organisations that have taken steps to address this issue are now benefitting from accurate estate information and fully appreciating their built assets for the first time. This in turn facilitates:

  1. Faster project delivery: avoiding continuous surveys and providing speedy delivery of minor works projects which can be planned accurately ahead of delivery
  2. Accurate reporting: fully understanding the dimensions of the entire estate allows for improved internal decision making and compliance reporting
  3. Digital Twin: with a fully mapped estate, geolocational applications such as wayfinding and creating a digital twin or clone of the estate become possible

Integration with CAFM (Computer Aided Facilities Management)

By standardising asset requirements and their asset management strategy, Owner/Operators can communicate project requirements internally and externally to seamlessly control maintenance costs and predict budget requirements from major capital schemes through to decommissioning.

By developing a fit for purpose ‘asset register’ and Asset Information Requirements document, Owner/Operators are controlling exactly what maintainable assets suit their business needs and considering the whole lifecycle cost. This allows a proactive approach to ‘Planned Preventative Maintenance’.

Removal of Risk and Liability

Across the Automotive and Aerospace sectors, it is the standard to have a fully traceable and auditable supply chain. The reason for this is the accountability and reliability of those component parts which make up the overall structure. Why should Owner/Operators have any less visibility of data?

By making sure the correct data management processes and sign-off procedures are in place Owner/Operators are finding that a coherent Digital Estate Management strategy provides vastly improved access to manufacturing and warranty information, all available at a few clicks of a button.

Estate Utilisation: Occupancy, Sustainability and Well-being

A sound Digital Estate Management strategy will always start with the end goal in mind. This is why we are seeing Owner/Operators using 3D simulation software to achieve the sustainability and building performance they require, the use of live occupancy data to vastly improve space management and optimal use of the estate, and early design considerations which provide spaces optimally designed to meet their functions; be these recovery, learning or relaxation. Considering the use of space by both staff and patrons alike results in tangible benefits such as improved health outcomes, retention of information and staff well-being.

By breaking down legacies of institutional bottlenecks around communication, BIM and the digital estate creates a cyclical process for effective decision making, investment considerations and utilisation of the estate.

Going SMART: IoT

The industry revolution towards digitalisation is here, and by taking logical steps towards implementing sustainable change, Owner/Operators are also laying the solid foundations needed towards a ‘Smart’ strategy. This will see the interaction of people with the physical environment like never before. From the ubiquitous use of Augmented or Mixed Reality experiences to rapid decision making made available based on IoT derived metadata, the expectations of our institutions and the skills they can provide are evolving rapidly. Only Owner/Operators with the right information and data to start with will be ready to take advantage of these changes. Another reason why now is the time to consider getting the right Digital Estate Management strategy in place.


To find out more or to get support for your Digital Estates Management journey, get in touch with our team of experts on 02476 308 500 or say hello@majentasolutions.com

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